EL CAMPO INDEPENDENT SCHOOL DISTRICT

                                                      JOB DESCRIPTION

Job Title:        PEIMS Clerk

Reports To:    Principal

Dept./School: Assigned Campus

Wage/Hour Status:     Nonexempt

Pay Grade:                   C/P 4

Days Employed:           202

Date Revised:              May 10, 2016                                   

Primary Purpose:

         Maintain accurate attendance records for the campus. Under direct supervision, perform data entry          including attendance, Public Education Information management System (PEIMS) data, and grades.

Qualifications:

         Education/Certification:

         High school diploma or GED

         Special Knowledge/Skills:

         Ability to use personal computer and software to develop spreadsheets and databases, and do word                processing

         Effective organizational, communication, and interpersonal skills

         Proficient keyboarding, file maintenance, and 10-key skills

         Ability to meet established deadlines

         Experience:

         Two years data entry

Major Responsibilities and Duties:

Records and Reports

1.       Collect and enter attendance and PEIMS data into established database and verify accuracy according              to established procedures.

2.       Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-                  semester reports, class rosters, grade books, and schedule changes if applicable.

3.       Maintain physical and computerized records, including student cumulative folders, progress and failure            reports, class rosters, grade books, and schedule changes if applicable.

4.       Process new student records, including requesting transcripts and records from other schools, setting              up cumulative folder, and entering student data into appropriate databases.

5.       Assist parents, students, and faculty with questions regarding student attendance.

6.       Process and transmits requests for student information and transcripts.

7.       Call parents to verify student absences as needed.

8.       Report all attendance problems to designated administrator.

9.       Assist in creating, editing, and modifying master schedule.

10.   Assist in creating, editing templates and documents for reports.

11.   Generating attendance letters for notification to parents of student’s absences.

12.   Assist in maintaining teacher electronic grade books and attendance rosters.

13.   Import grades, run and distribute failure lists, progress reports, report cards, and end of cycle reports