|
EL CAMPO INDEPENDENT SCHOOL DISTRICT
JOB DESCRIPTION
|
|
Job Title: Secretary – Counselor’s
Reports To: Supervisor
Dept./School: Counselor’s Office
|
Wage/Hour Status: Nonexempt
Pay Grade: C/P 3
Days Employed: 202
Date Revised: July 1, 2018
|
|
|
Primary Purpose:
Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets and databases, and do word processing
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice with some direction
Effective organizational, communication, and interpersonal skills
Experience:
Three years clerical experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Provide general clerical support including word processing, data entry, filing, and file maintenance.
- Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
- Maintain complete and accurate student records including test scores and final grades on permanent records.
- Compile, maintain, and file all reports, records, and other documents as required.
Reception and Phones
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Check in visitors and assist students, teachers, and parents as needed.
- Assist counselor(s) with scheduling of meetings and appointments.
Other
- Receive, distribute, and ensure security and confidentiality of testing materials.
- Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
- Maintains confidentiality.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress |